We want our service to meet your expectations. If you have a concern or complaint about any aspect of our service, we want to know what mistakes we made and identify how we can improve to ensure that we meet your expectations in future. Our aim is to learn from any feedback we receive and improve the service we provide to our patients.

We will deal with complaints courteously and promptly and aim to resolve the matter as quickly as possible.

Making a complaint

If you wish to make a complaint or simply let us know how we could have done better, please contact our Practice Manager:

• By telephone on 01228 52113.
• By email at info@warwickroaddentalpractice.co.uk
• By letter to Ruth Agnew, Practice Manager, Warwick Dental Care, 100-102, Warwick Road, Carlisle. CA11JU.

The Practice Manager usually works at the practice on Monday, Tuesday, Wednesday and Thursday, from 9am-1pm, and will endeavour to be available during these times. You may find it more convenient to make an appointment with her, to ensure that she can dedicate sufficient time to spend with you.

If you contact the practice to make a complaint and the Practice Manager is not available, we will arrange a convenient time for them to contact you. We will ask you for brief details of your complaint so that she can gather any useful information before contacting you.

If the matter requires a more immediate response, we will arrange for a senior member of the dental team to deal with it.

If your complaint is about your dental treatment or the fee charged, we will usually ask the dentist concerned to deal with the issue.

We acknowledge all complaints in writing and enclose a copy of this code of practice as soon as possible, normally within 3 working days.

Investigating a complaint

We will offer to discuss the complaint with you and will ask how you would like to be kept informed of developments – by telephone, by letter or by e-mail. We will let you know how we will deal with your complaint and the likely time that the investigation will take to complete. If you do not wish to discuss the complaint further, we will still let you know the expected timescale for completing the investigation.

We will investigate your complaint within 10 working days or, if the issue is complex, within 6 months and as far as reasonably practicable, will let you know how our investigation is progressing.

When we have completed our investigation, we will provide you with a full written report, unless you have told us that you do not wish for further communication. The report will explain how we considered the complaint, the conclusions we reached for each part of your complaint, details of any remedial action we have taken and whether further action is needed.

Records

We keep proper and comprehensive records of any complaints that we receive and the action we have taken following investigation.  We review these records regularly to ensure that we recognise our mistakes and take every opportunity to improve our service.

If you are not satisfied

If your complaint was about your dental treatment and you are not satisfied with the result of our investigation, you can contact the General Dental Council, Dental Complaints Service, 37 Wimpole Street, London W1G 8DQ, on 0845 222 4141 or 020 7887 3800, or via their website at www.gdc/uk.org.